If you're going to be registering for an event that uses ChronoTrack registration, and the event offers a team race, creating a new team or entering an existing team is a very simple process. This guide will show you the general process for both options and offer tips on making registering as part of a team as easy as possible.
Know the Name
When joining or creating a team, it's important to know the Team Name that you and your team mates will be using in the event.
If you're joining a team someone else created, make sure you know the team name they chose, including spaces, special characters, and cases so that you can find the team easily.
If you're creating a team that others will join, carefully record the name you choose and then distribute the name to your team mates.
Choose a Team Option
Many events offering team races will include something about teams in at least one of the Registration Choices available on the first page of registration. The image below shows an example of how this might look for an event that's offering races for Relay type teams.
If you don't see a choice that specifically mentions "Teams", "Relay", "Aggregate", or another team-related word, you may want to review the details of the event on the race website to make sure there is a team option for the event.
Join It or Make It
Once you've selected a choice, proceed through the registration form. When you get to the Team Selection tab, you'll probably have two options to choose from: Join existing team or Create new team.
If you click Join..., a text box will appear, prompting you to search your team's name. Once you see your team appear, click the card containing the team name. You can also verify the Team Captain's name to ensure you're joining the right one.
If you need to Create a team, there are a couple of options you might see here.
Pay per member, no discount will only charge you for one entry fee when you create the team, and each member who joins the team later will also pay their own fee. This is the most common payment structure for Teams.
Prepay for all members with team discount may be an option available when creating a team, but if you don't see it in your event's registration, that just means that the event isn't offering team discounts. If you do see this option and you select it, you'll be prompted to enter the number of members that will be on your team. Depending on the number you enter, you'll receive a discount on all registrations for that Team.
Please be aware that if you select this option, you will have to prepay the entire amount for every team member.
Whichever team creation option you choose, a text box will appear where you can enter a Team Name. After you enter a team name, the form will tell you if the name is available or not. The image below shows a team name that may be tricky for team members to locate since it has several extra B's and an exclamation point. Make sure to tell your team mates the exact spelling of the team name so they can join easily.
When you choose to create a team, you may also see additional text boxes prompting you to set a team password or enter your expected number of team members (if you selected the Team Discount option if it was available).
The password ensures that only people with the password can join your team. Make sure you tell your team members the password before they register.
If you're being asked to supply a number of team members, this means that there is a team discount available for teams of a certain size. If there are enough people on your team, any discount will be applied to your registration automatically.
Once you're done creating or joining a team, click Next and proceed through the end of the registration form as normal until you see the message that your payment was complete. You're now part of a Team!
If you chose to create a team, you're now the Team Captain. Some events allow you to manage your Team. To find out how, click HERE.